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E-mail Templates

The Recruiting functionality in QHRnet allows for the creation of templates that automatically generate e-mails when a user creates a new profile or applies for a job, or when a candidate is added to a job posting. E-mail templates are configured in much the same way as job posting and form letter templates and can contain tokens, and other templates.

In This Section

To create an email template

See Also

Managers Menu - Recruiting

Creating Job Postings

Viewing or Editing Job Postings

Creating a Job Posting or Form Letter Template

Managing Applicants

Managing an Application

Earmarking an Applicant

Viewing Applicant Ratings

Attaching a File to an Application

Hiring an External Applicant

Changing an Applicant's Status

Managing Candidates

Adding a Candidate to a Job Posting

Form Letters

Purge Applicant Mass Update

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To create an email template
  1. Log on to QHRnet using your Manager user name and password.
  2. Hover over the Config menu item, and then select E-mails from the shortcut menu that appears.
    The E-mails page opens.
  3. Select Recruiting from the Module list box.
  4. Select an e-mail type from the Type list box.

    The options are:

    New Profile Creation - sent to users when they create a new profile.

    New Application - sent to applicants when they apply for a job.

    Candidate Added to Job Posting - sent to existing employees when their name is added to a posting.

    A pre-configured e-mail is provided for each of the available types. You can add to or edit the content of the e-mails at any time. For more information on using tokens or templates, see Creating a Job Posting or Form Letter Template.

  5. Select a token from the Subject list box if you want the same information, for example, Posting Name, to be automatically inserted into the subject line of every e-mail.

  6. Click in the Enable E-mail check box to activate the e-mail.
    Once activated, when an action is completed (New Profile Creation, New Application, or Candidate Added to Job Posting), an e-mail will be automatically sent.
  7. Add tokens to the layout to customize the content, or select a template to insert the content of an already configured form letter into the body of the e-mail, and then click Apply.

    Note! If you insert a template, it will overwrite all of the pre-configured content in the e-mail template.

  8. Click Save.

See Also

E-mail Templates